SimulTrans Localization Blog: SimulTips

.PO File Format for Website Translation

[fa icon="calendar"] November 4, 2020 / by the SimulTrans Team

What are .PO files

Are you thinking about translating your website? Are you hosting your translated online content in a CMS (Content Management System) ? Then this blog might be of interest to you.

Different File Types

First things first. Depending on what CMS your company has, you might get several types of file outputs to send to your Localization Service Provider for localization.

In this blog we are going to focus on .PO files.

What is a .PO file?

.PO file is a portable object file, which is text-based. These types of files are used commonly in software development. The .PO file may be referenced by Java programs, GNU gettext, or other software programs as a properties file. These files are saved in a human-readable format so that they can be viewed in a text editor by engineers and translators.

“GetText Portable Object (PO) files are the industry standard for multilingual websites in PHP” - icanlocalize 

What is a .POT file?

A .POT is a Portable Object Template, which is also text-based.

What is the difference?

We are often asked: what is the difference between a .PO file and a .POT file?

Well, they are really the same file. The only difference being their final intended use. 


1. File Output in the Correct Format

One of the great benefits when working with .PO files is the fact that you have an immediate file output and in the right format to send for localization. And once the translations are completed, there is no manual back conversion required. This means savings in time and money which should be reflected in the quote you get for the project.

If your company uses WordPress, it might interest you to know that “WPML (The WordPress Multilingual Plugin) includes a robust PHP scanner and can produce these .POT files for you.

You can get the WPML Plugin here. 

A bit about PHP

  • PHP is a Hypertext Preprocessor (although originally the acronym stood for Personal Home Page).
  • PHP is a widely-used open source general-purpose scripting language. This language is especially suited for web development.
  • PHP can be embedded into HTML, or it can be used in combination with web content management systems.
  • GNU gettext really helps internationalize PHP projects managed as part of a content-management framework such as (Drupal) or WordPress CMS for example.
  • PHP can be used to extract strings from many other programming languages such as C, C++, PO, Python, Java, JavaProperties, etc.

2. Human Readable and Editable

Another benefit of the .PO file is that is it compact, human-readable and editable without requiring any special-purpose tool.

Although translators will often prefer to work on .PO files using dedicated .PO editors, such as Poedit, they should be able to comprehend the PO format. This is because the format is more than a container of the text to be translated, instead it reflects important concepts in the translation workflow.

“To put it more concretely, the translator should determine in advance how a given dedicated PO editor exposes the bits of information from the PO file in its interface, and whether it truly exposes all of them.” -


A translator will take the .POT file and translate the msgstr sections as shown in the example below.

.po file sample.png


The result is a .PO file with the same format as a .POT, but with translations in place and with language specific headers.

.PO File Format for Website Translation

Watch out for these 3 things:

  • Format Checker - Ensuring the native file structure has been preserved after translation
  • Speed of Turnaround – Delivery of the .PO file back in a timely fashion
  • Translation Quality - Ensuring the quality of the translated content is of a high standard

To figure out if your website content can be easily translated, and to understand more about what file formats your CMS can provide for website translation, why not schedule a personal call with us?

Schedule a  Personal Webinar

Topics: Website Translation

the SimulTrans Team

Written by the SimulTrans Team

SimulTrans provides software, document, and website localization services, translating text into over 100 languages. Established in 1984, SimulTrans has enabled thousands of businesses to provide high-quality content to their international customers. Management ownership allows an exclusive focus on customers and quality, as exemplified by ISO 9001 and ISO 17100 certifications. In addition to its headquarters in Mountain View, California, SimulTrans has offices in Boston, Dublin, London, Paris, Bonn, and Tokyo.