Steps for Hubspot Connector Integration

If you use HubSpot and need website or marketing content translated, SimulTrans can help. We offer a seamless integration with your HubSpot instance through a dedicated connector.Here are the setup steps to follow:

Step 1. Create an Account

Create a user account for SimulTrans on your HubSpot site.

If you have a HubSpot Enterprise account, then you can create Permission Sets first, then assign SimulTrans that set of permissions.

 HubSpot>⚙️> Account Set up> Users & Teams>Permission Sets>Create  a Permission Set

If you have a HubSpot Professional account, then you need to assign SimulTrans as a Super Admin

HubSpot>⚙️> Account Set up> Users & Teams>Users>Create user>Make Super Admin

Pro tip: You must be a Super Admin in HubSpot to grant ay type of access.

Step 2. Prepare Content for Translation

Review the copy and ensure it is free from errors and spelling mistakes before sending it for translation.
Also, ensure that all filenames follow a clear and consistent internal page name.

Example: 

• Good naming convention: Home 2025, Services 2025, About Us 2025, etc.
• Bad naming convention: Home -new, Services 23, About -v2, etc. 

List all URLs for translation and email the list to us to receive an accurate quote.

The connector can export content from:

• Landing pages
• Website pages
• Blog post
• Forms

Other content, such as content in HubDB, Global content (including menus, headers, footers, etc.)and CTA, need to be exported manually.

For instance to export content in HubDB:

HubSpot>Content> HubDB>Edit>Actions>Export

Pro tip:  If you webpage has a Form, you need to list the form name as a separate item for translation.

If you have other resources that need translation, such as eBooks, case studies, white papers, checklists, and videos, these can be sent for translation separately.

Step 3. Confirm Language Settings

Confirm which is the primary language of your domain. You can find out which is yours here:

HubSpot>⚙️> Website>Domains & URLs>Language Settings.

Select what languages you need the website translated into and choose the appropriate language codes.

• Spanish US, code (es-US)
• French France, code (fr-FR)

• A publish status of "draft" (recommended) means the translated pages are ready for you to review and publish on your own schedule.
• A publish status of "published" means that pages will be live.

• As a multi-language group. This means the translated pages are linked to the master page and form a language group.  It will be displayed like this on your HubSpot platform:

• Or pages saved as a separate document. This means that the translated pages are stored as siblings, and the language code appended to their internal page name differentiates the individual translations. It will be displayed like this on your HubSpot platform:

Pro tip: If you plan to continue to update the website copy during translation, it is better to save the imported translated pages separately as a sibling. 

Step 4. Confirm URLs 

Confirm the URLs (web addresses) for the translated web pages.

Example:

• Spanish: https://www.simultrans.com/es/servicios
• French: https://www.simultrans.com/fr/services

Example of slug left in English:

Note: It is best not to have extended characters such as á, ü, é, ó, à etc. in the URL:

Example

• Incorrect: https://www.simultrans.com/de/website-übersetzung
• Correct: https://www.simultrans.com/de/website-uebersetzung

These steps are needed only once. When you have the HubSpot platform connected with SimulTrans Translation Management Software, we can initiate translations whenever pages are updated, on a weekly or other regular (or sporadic) basis, or wait until you tell us it's time for an update.

Download our HubSpot Case Study and read more about key learnings from our experience translating SimulTrans' HubSpot website.