Using encryption on the content you send for translation will help you ensure IT security. Encryption converts the data into an unreadable format, making it difficult for unauthorized users to access the information. For example, you can make a zip file encrypted with a password and share the password with your localization provider separately. This step will ensure individuals who may stumble upon the file cannot view the content.
Transferring and storing the content in a secure corporate cloud storage solution, such as Dropbox for Business, can provide extra security when sending content for translation. These solutions offer encryption and other measures to protect the data. However, avoid using free file transfer services. Some professional language service providers, including SimulTrans, offer secure client portals to facilitate file transfer and storage.
FTP does not encrypt content during transport. If you do not opt for a cloud file transfer solution, use a secure file transfer protocol (SFTP). When sending content for translation, SFTP will ensure the data is transmitted securely over the internet. SFTP encrypts the data in transit and is less susceptible to hacking and other security threats than traditional FTP.
An NDA is a legal agreement that requires the translation service provider and translators to keep the content confidential and not disclose it to unauthorized individuals. Ask your language service provider to sign an NDA agreeing to protect your information.
Pro tip: In addition to taking the above steps to protect your content before and during the transfer process, you must also confirm your translation service provider takes information security seriously.
SimulTrans uses the following best practices to protect the data we receive and process:
You can protect your content while it is being translated by taking internal steps and selecting a professional language service provider that adheres to robust information security standards. SimulTrans maintains rigorous protocols and is accustomed to handling highly confidential information that needs to be translated.
If you need a project translated that requires extra IT security measures, schedule a call to discuss your project in detail with us.